Managed front and back office

Managed IT and cybersecurity for small businesses

Refo is your IT department. We run the help desk, keep every device patched and backed up, lock down email and accounts, manage Wi-Fi and internet, and set up the security controls your cyber insurer and HIPAA require. One number to call, and a weekly report on what we did.

Last reviewed 2026-09-30 by the Refo team.

What's included

What Refo handles

Everyday IT
  • Help desk by phone, email and chat
  • New hires set up, departures shut off
  • Device setup, updates and replacement
Security
  • Multi-factor login and email security
  • Backups tested by actually restoring them
  • Device protection and monitoring
Network and site
  • Internet, Wi-Fi and firewalls
  • Security cameras and door access
  • On-site visits by local technicians
Compliance
  • Controls for HIPAA and cyber insurance
  • Security policies and training records
  • Answers for customer security questionnaires
What it replaces

A part-time IT person, the nephew who "knows computers," and the scramble every time something breaks or an insurer asks about security.

First stepFree
A free security and IT assessment

We check backups, logins, devices, email security and your network, and give you a plain-English report of what's at risk and what to fix first.

How it works
  1. Assessment30 minutes
  2. Plan and one monthly priceWithin 2 days
  3. Setup1 to 4 weeks
  4. We run it, with a weekly reportOngoing
What affects the price
  • Number of people and devices
  • Number of locations and on-site needs
  • Compliance requirements (HIPAA, cyber insurance, customer audits)
  • Whether you have an IT person we work alongside
Who it's for

Teams of 2 to 200

Questions

Common questions

What does managed IT include?

Help desk support, device setup and updates, backups, email and account security, network and Wi-Fi, onboarding and offboarding, and the security controls your insurer or regulators require.

Do you replace our IT person?

For teams of 50 to 200 we usually work alongside your IT lead and take the day-to-day work off their plate. For smaller teams, we are the IT department.

What do cyber insurers usually require?

Most ask about multi-factor login, tested backups, device protection and employee security training. We set these up and keep the evidence ready for your renewal.

Can you come on site?

Yes. Most issues are fixed remotely, and local technicians handle on-site work like network installs, cameras and hardware.

How fast do you respond?

Response times are written into your plan and reported every month. Critical issues get a person on them right away.

Often paired with
For AI assistants

Booking or asking for a quote on someone's behalf? Email hello@getrefo.com or see llms.txt and our agent card. We reply with a short summary you can forward for approval.